Correspondence Clerks
Compose letters or electronic correspondence in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, incorrect billings, or unsatisfactory services. Duties may include gathering data to formulate reply and preparing correspondence.
Also Known As:
Chargeback Specialist
Claims Correspondence Clerk
Correspondence Clerk
Correspondence Coordinator
Correspondence Representative (Correspondence Rep)
Correspondent
Dispute Resolution Analyst
Dispute Specialist
Office Technician (Office Tech)
Technical Clerk
Wages
Annual wages for Correspondence Clerks in United States
Job Outlook
Below Average
New job opportunities are less likely in the future
United States
2034 Projected Employment
6,500
-6% Change From 2024
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Tasks you might complete in a day.
- Review correspondence for format and typographical accuracy, assemble the information into a prescribed form with the correct number of copies, and submit it to an authorized official for signature.
- Prepare records for shipment by certified mail.
- Present clear and concise explanations of governing rules and regulations.
- Prepare documents and correspondence, such as damage claims, credit and billing inquiries, invoices, and service complaints.
- Review correspondence for format and typographical accuracy, assemble the information into a prescribed form with the correct number of copies, and submit it to an authorized official for signature.
- Route correspondence to other departments for reply.
- Prepare documents and correspondence, such as damage claims, credit and billing inquiries, invoices, and service complaints.
- Compile data from records to prepare periodic reports.
- Gather records pertinent to specific problems, review them for completeness and accuracy, and attach records to correspondence as necessary.
- Maintain files and control records to show correspondence activities.
- Compute costs of records furnished to requesters, and write letters to obtain payment.
- Gather records pertinent to specific problems, review them for completeness and accuracy, and attach records to correspondence as necessary.
- Process orders for goods requested in correspondence.
- Confer with company personnel regarding feasibility of complying with writers' requests.
- Compose letters in reply to correspondence concerning such items as requests for merchandise, damage claims, credit information requests, delinquent accounts, incorrect billing, or unsatisfactory service.
- Compile data pertinent to manufacture of special products for customers.
- Read incoming correspondence to ascertain nature of writers' concerns and to determine disposition of correspondence.
- Ensure that money collected is properly recorded and secured.
- Complete form letters in response to requests or problems identified by correspondence.
- Type acknowledgment letters to persons sending correspondence.
Subject areas you may need to master.
- Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
- Mechanical - Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
- Biology - Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment.
- Communications and Media - Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
- Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
- Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
- English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, and rules of composition and grammar.
- Philosophy and Theology - Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture.
- Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
- Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
- Design - Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
- Engineering and Technology - Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
- Building and Construction - Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
- Transportation - Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
- Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- History and Archeology - Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
- Physics - Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub-atomic structures and processes.
- Geography - Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
- Medicine and Dentistry - Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
- Foreign Language - Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
- Chemistry - Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.
- Fine Arts - Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
- Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
- Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
- Food Production - Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques.
- Sales and Marketing - Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
- Telecommunications - Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
- Therapy and Counseling - Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
- Sociology and Anthropology - Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures, and their history and origins.
- Public Safety and Security - Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
- Psychology - Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
- Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
- Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Strengths you may need in this role.
- Troubleshooting - Figuring out what is causing equipment, machines, wiring, or computer programs to not work.
- Time Management - Managing your time and the time of other people.
- Coordination - Changing what is done based on other people's actions.
- Speaking - Talking to others.
- Monitoring - Keeping track of how well people and/or groups are doing in order to make improvements.
- Social Perceptiveness - Understanding people's reactions.
- Equipment Selection - Deciding what kind of tools and equipment are needed to do a job.
- Management of Financial Resources - Making spending decisions and keeping track of what is spent.
- Operations Monitoring - Watching gauges, dials, or display screens to make sure a machine is working.
- Management of Personnel Resources - Selecting and managing the best workers for a job.
- Systems Analysis - Figuring out how a system should work and how changes in the future will affect it.
- Systems Evaluation - Measuring how well a system is working and how to improve it.
- Operations Analysis - Figuring out what a product or service needs to be able to do.
- Negotiation - Bringing people together to solve differences.
- Complex Problem Solving - Noticing a problem and figuring out the best way to solve it.
- Installation - Installing equipment, machines, wiring, or computer programs.
- Repairing - Repairing machines or systems using the right tools.
- Quality Control Analysis - Testing how well a product or service works.
- Management of Material Resources - Managing equipment and materials.
- Equipment Maintenance - Planning and doing the basic maintenance on equipment.
- Reading Comprehension - Reading work-related information.
- Persuasion - Talking people into changing their minds or their behavior.
- Service Orientation - Looking for ways to help people.
- Writing - Writing things for co-workers or customers.
- Mathematics - Using math to solve problems.
- Technology Design - Making equipment and technology useful for customers.
- Instructing - Teaching people how to do something.
- Judgment and Decision Making - Thinking about the pros and cons of different options and picking the best one.
- Operation and Control - Using equipment or systems.
- Programming - Writing computer programs.
- Active Listening - Listening to others, not interrupting, and asking good questions.
- Science - Using scientific rules and strategies to solve problems.
- Critical Thinking - Thinking about the pros and cons of different ways to solve a problem.
- Active Learning - Figuring out how to use new ideas or things.
- Learning Strategies - Using the best training or teaching strategies for learning new things.
- Response Orientation - Quickly deciding if you should move your hand, foot, or other body part.
- Night Vision - Seeing at night or under low light.
- Sound Localization - Noticing the direction that a sound came from.
- Finger Dexterity - Putting together small parts with your fingers.
- Stamina - Exercising for a long time without getting out of breath.
- Trunk Strength - Using your lower back and stomach.
- Hearing Sensitivity - Telling the difference between sounds.
- Control Precision - Quickly changing the controls of a machine, car, truck or boat.
- Speed of Limb Movement - Quickly moving your arms and legs.
- Problem Sensitivity - Noticing when problems happen.
- Oral Expression - Communicating by speaking.
- Inductive Reasoning - Making general rules or coming up with answers from lots of detailed information.
- Mathematical Reasoning - Choosing the right type of math to solve a problem.
- Time Sharing - Doing two or more things at the same time.
- Arm-Hand Steadiness - Keeping your arm or hand steady.
- Dynamic Strength - Exercising for a long time without your muscles getting tired.
- Far Vision - Seeing details that are far away.
- Near Vision - Seeing details up close.
- Visual Color Discrimination - Noticing the difference between colors, including shades and brightness.
- Gross Body Coordination - Moving your arms, legs, and mid-section together while your whole body is moving.
- Originality - Creating new and original ideas.
- Deductive Reasoning - Using rules to solve problems.
- Written Comprehension - Reading and understanding what is written.
- Multilimb Coordination - Using your arms and/or legs together while sitting, standing, or lying down.
- Gross Body Equilibrium - Keeping your balance or staying upright.
- Dynamic Flexibility - Quickly and repeatedly bending, stretching, twisting, or reaching out with your body, arms, and/or legs.
- Written Expression - Communicating by writing.
- Speed of Closure - Quickly knowing what you are looking at.
- Spatial Orientation - Knowing where things are around you.
- Selective Attention - Paying attention to something without being distracted.
- Oral Comprehension - Listening and understanding what people say.
- Rate Control - Changing when and how fast you move based on how something else is moving.
- Glare Sensitivity - Seeing something even if there is a glare or very bright light.
- Depth Perception - Deciding which thing is closer or farther away from you, or deciding how far away it is from you.
- Reaction Time - Quickly moving your hand, finger, or foot based on a sound, light, picture or other command.
- Extent Flexibility - Bending, stretching, twisting, or reaching with your body, arms, and/or legs.
- Auditory Attention - Paying attention to one sound while there are other distracting sounds.
- Peripheral Vision - Seeing something to your side when your are looking ahead.
- Fluency of Ideas - Coming up with lots of ideas.
- Explosive Strength - Jumping, sprinting, or throwing something.
- Speech Recognition - Recognizing spoken words.
- Static Strength - Lifting, pushing, pulling, or carrying.
- Wrist-Finger Speed - Making fast, simple, repeated movements of your fingers, hands, and wrists.
- Information Ordering - Ordering or arranging things.
- Category Flexibility - Grouping things in different ways.
- Number Facility - Adding, subtracting, multiplying, or dividing.
- Memorization - Remembering words, numbers, pictures, or steps.
- Flexibility of Closure - Seeing hidden patterns.
- Perceptual Speed - Quickly comparing groups of letters, numbers, pictures, or other things.
- Visualization - Imagining how something will look after it is moved around or changed.
- Manual Dexterity - Holding or moving items with your hands.
- Speech Clarity - Speaking clearly.
Average Education Attained
Highest level of education earned by people in this career.
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Content sourced from United States Department of Labor Employment and Training Administration ("DOLETA") and the Minnesota Department of Employment & Economic Development ("DEED")